CITIZENS CHARTER ON REGISTRATION OF BIRTHS AND DEATHS IN SIKKIM

CHIEF REGISTRAR
REGISTRATION OF BIRTHS AND DEATHS
DEPARTMENT OF HEALTH AND FAMILY WELFARE
GOVERNMENT OF SIKKIM
TASHILING, GANGTOK 737103

Phones (03592) 24481 (O)
(03592) 22595 (R)
Fax:
(03592) 24481

 

 


REGISTRATION OF BIRTHS & DEATHS

HISTORICAL BACKGROUND

Vital Statistics literally means the occurrence of vital events viz Births/Still Births and Deaths. Vital Statistics enable estimation of population in a more specified way. This helps in formulation of Government policies for the welfare of the people in general.

When there was a large number of a death due to epidemics during the middle of nineteenth century, a need was felt to obtain registration of Deaths for sanitory reforms and public health by the Government. After various commissions report, Central Legislation was passed in May, 1969 for Civil Registration by the parliament giving it legal status in India entitled it as "The Registration of Births and Deaths Act, 1969". It is an unified system of registration of Births & Deaths throughout the country. The date of enforcement of Births & Deaths Act, 1969 in India is 20.08.1970 and we introduced w.e.f. 30/09/76 in Sikkim.

The facts: Introduction:

Civil registration system is a perspective, continuous, permanent and compulsory recording of the occurrence of vital events - Births, Still Births and Deaths in a family.The births registration record provides legal proof of identity and civil status, age nationality, dependency status, etc. for the individual.

The death registration record is required for settlement of inheritance, insurance claims, claiming family allowances and other social security benefits, etc. The deaths records are useful as indicator for existing infection & epidemic disease and need for immediate control measures.

Civil Registration system in State of Sikkim. Date of enforcement of Births & Deaths Act, 1969, dated 30/09/76 Notification of Sikkim Registration of Births and Deaths Rules, 1979 dt.20/8/79.

Background: The Civil Registration set up passed through various administrative controls till the responsibility was finally vested with the Health Department in 1997.

Present Administrative Set up: Under section 4(1) of the Act, the Chief Registrar ( Principal Director) is the Chief Executive Authority. The Chief Registrar is assisted by the Addl. Chief Registrar (Addl. Director, Dental) and the Deputy Chief Registrar (Dy. Director, Statistical cadre on deputation) who is the full time functionary.

In the districts, the District Registrars (Chief Medical Officers) executes the provisions of the Act.
The Registrars (Medical Officer I/C of PHCs) are the key persons in the system.

The institutional (hospital) reporting is done through Medical Superintendent or registrars appointed for the hospitals. At the grassroot level, reporting is given to the registrars through informers or Anganwadi Workers appointed as Notifiers.

Registration Centres: There are at present about 32 registration centres in the State with the objective of the public convenience in mind.

Training: All Registrars are given training on appointment. All AWW (Notifiers) have also been trained. Training of the new Panchayat in civil registration system had also been imparted at SIRD, Karfektar. However, further training of all the Panchayat members could not be undertaken, as training of Panchayats has been discontinued at SIRD.

Status of Registration: In the past current registration of Births was as low as 20% and Death registration was almost nil. Most of the registration was focussed on delayed registration of births due to requirement of certificates for admission, appointment, etc. The objective of the Civil Registration System is to record vital events like births and deaths in the community and statutory activity performed under the provision of the Act and has made the registration of such events COMPULSORY. Due to legal problems created on registration of delayed registration of Births and the flawed verification, delayed registration has been approved by the Government only from the date of enforcement of the Rules in the State ie 20/08/79. The Hon'ble High Court of Kerala has opined that the Births and Deaths is PROSPECTIVE AND NOT RETROSPECTIVE.

At present, although the objective is to record 100% registration the figure is now almost touching 80%. In order to achieve 100%, there is need for better intersectoral co-operation.

SIKKIM REGISTRATION OF BIRTHS & DEATHS RULES, 1999 Under Section 30 of the Births & Deaths Act, 1969, the State Government, with the approval of the Central Government can make Rules. During the All India Conference convened by the Registrar General of India in 1997, it was decided to enhance the fees as well simplify the formats for increasing efficiency and cutting down on paper work with the ultimate aim of computerised data. The Registrar General of India has forwarded a model state rules for all the States. The Sikkim Registration of Births & Deaths Rules, 1999 have been vetted by the Law Department and has been notified and implemented w.e.f. 01/01/2000.

CITIZEN CHARTER
Registration of every birth/still birth and death is mandatory under the Registration of Births & Deaths Act, 1969 and Sikkim Registration of Births & Deaths Rules, 1999 effective from 1st January' 2000.

1. ADVANTAGES OF REGISTRATION OF BIRTHS & DEATHS.

A. Births: Birth certificate is necessary for personal identification and protection of the person concerned in the following ways:

(I) TO PROVE THE FACT OF BIRTH FOR
(a) Percentage and family relationship
(b) Settlement of inheritance and property right etc.

(ii) TO ESTABLISH THE DATE OF BIRTH FOR
(a) Admission to schools,
(b) Admission to Govt/Semi Govt/Private Services
(c) Recruitment in Army
(d) Right to vote
(e) Taking an insurance policy
(f) Obtaining driving licenses
(g) Other purposes where maximum or minimum age limits are prescribed.
(h) Claiming right to marry after attaining marriageable age, etc.

(iii) TO PROVE THE PLACE OF BIRTH FOR
(a) Right to vote
(b) Domicile
(c) Passport, etc.

 

B. DEATHS: Death certificate is necessary to prove the fact about death in the following ways.
(a) To prove time and date of death
(b) To establish the fact of death for relieving the individual from social, legal and official obligations.
(c) To establish the claim on property, insurance and social security benefits, etc.
(d) Public Health Planning -Locating the disease and prevention.

2. PROCEDURE FOR REGISTRATION OF BIRTHS & DEATHS.

Every Birth/Still birth and Death is to be reported and registered within 21 days at the place of its occurrence in the prescribed reporting formats.

All type of birth/death reporting forms are made available free of cost to Hospitals, PHCs, PHSCs and other institutions by the office of Chief Registrar (B&D), Govt. of Sikkim, Gangtok. In case of institutional births/deaths and to individuals in case of domiciliary births/deaths by the Registrar of the registration centre is their respective area.

3. PERSONS REQUIRED TO REGISTER BIRTHS, STILL BIRTHS AND DEATHS


(i) Birth, Still Birth or Death in a house. Head of the house or nearest relative of the head of the house or oldest person in the family in duly filled in birth/medical certification of cause of death reporting form No.1, 2,3 & 4A respectively.
(ii) Birth, Still Birth or Death
Outside the house :

(a) In a hospital, Health Centre, Medical Officer In
Maternity Home and Nursing charge or any other
Home or other like institutions officer authorized by him in duly filled in birth/death/stillbirth and medical certification of cause of Death reporting forms No. 1,2,3, & 4 respectively as the case may be.
(b) In a Jail Jail In-charge.

(c) In a choultry, chattram hostel,
Dharamsala, boarding house, Person Incharge.
Lodging house, etc.

(d) In a moving vehicle Person Incharge of the vehicle

(e) Found deserted in a public place Headman of the village/Incharge of the local Police station.

4. TO WHOM TO APPROACH FOR REGISTRATION OF BIRTHS & DEATHS IN SIKKIM.

Details of Registrars with phone numbers, name of towns, revenue block contact persons and telephone numbers is given in No. 7.
The 32 Registration Centres covers all Rural, Urban Areas of Sikkim and they issue the Births & Deaths certificate also.

5. DELAYED REGISTRATION IS DONE IN ALL 32 CENTRES AS:-

(i) Any Birth or Death or which information is given to the Registrar after expiry of the specified period of 21 days, but within 30 days of its occurance, shall be registered on payment of Rs.5/- as late fee.

(ii) The events for which information is given to the Registrar after 30 days but within one year of its occurance, shall be registered only with the written permission of the Registrar on payment of Rs.5/-.

(iii) The events which have not been registered within one year of occurance, shall be registered on an order made by the Area Magistrate i.e. SDM on payment of Rs.10/- as late fee.

 

6. ENTRY OF THE NAME OF THE CHILD IN BIRTH RECORD.

In case the registration of the birth has been done without name of the child, the name can be entered free of cost within one year either orally, or in writing. After one year but within a period of 15 years name can be entered on payment of Rs.5/- as late fee.

7. OFFICERS TO CONTACT FOR DETAILED INFORMATION AND REDRESSAL OF GRIEVANCES AND REGISTRATION OF BIRTHS & DEATHS IN 32 CENTRES IN SIKKIM

Registration Centres

a) East District

b) West Dist

c) North Dist

d) South Dist

8. IMPORTANT FEATURES OF SIKKIM REGISTRATION OF BIRTHS AND DEATHS RULES, 1999
(Date of implementation 1.1.2000)

Item Position in Sikkim Registration
Of Births & Deaths Rules,1999

A. Period for Registration : (Rule 5)
i) Birth 21 days
ii) Still birth 21 days
iii) Death 21 days

B. Late Registration: ( Rule 9)

i) Within 30 days (No permission is required) Rs. 5/-

ii) After 30 days but within one year (With the
Written permission of Registrar) Rs. 5/-

iii) Beyond one year (order by the Area Magistrate
i.e. SDM . Rs.10/-

C. Entry of Name of the Child in Birth Record (Rule 10)

(a) Registration on or after 1.1.2000
(i) Within 12 months from the date of registration Nil
(ii) After 12 months but within a period of 15 years
From the date of registration Rs. 5/-

(b) Registration before 1.1.2000
(Eligible period is fifteen years, which will be reckoned
w.e.f. 1/1/2000) Rs. 5/-

D. Fee structure for issue of birth /death certificate (Rule 13)

(i) Search for a single entry of birth or death in the 1st year
For which search is made Rs. 5/-
(ii) For every additional year for which the search
Is continued Rs. 5/-
(iii) For granting extract relating to each birth
Or death ie issue of certificate Rs. 5/-
(iv) For granting certificate of non-registration
Of Birth or Death event Rs. 5/-

9. Frequently asked questions with answers.

1. When to report every Births, Deaths and Still- births events?
Ans - Every Births Deaths & Still births events is to be reported within 21 days of its occurrence to avoid difficulties in future.

2. Whom to report?
Ans -To the Registrar Births & Deaths, (Medical Officer I/C), District Registrar at the nearest Births & Deaths Registration centres or Anganwadhi workers.

3. What is the time limit for registration of births & deaths events?
Ans.- The time limit for registration of every births, deaths & still events in with in 21 days of its occurrence.

4. Can births be registered with out - Name?
Ans.- Yes, it can be registered.

5. What is the procedure for registration of births & deaths after expiry of time limit?
Ans.- After expiry of time limit i.e, delay ed registration can be done by submitting the proof of date of birth/death and place of birth/death with late fee and by obtaining the order of the first class magistrate in the prescribed from No. 1 & 2.

6. What is the benefit of Registration of birth?
Ans.- The benefit of Registration of birth is for admission to School, employment purpose, right to vote, obtaining passport, Taking an insurance policy, other purposes where age limits are prescribed.

7. What is the benefit of Registration of Deaths?
Ans.- The benefit of Registration of Deaths is to settlement of insurance and pension, planning public health programmes, establishing date of death, sensing the prevailing Mortality, for the mutation of property.

10. Contact us using E. Mail sio-sik@hub.nic.in

11. REGISTRATION HIERARCHY :

1.REGISTRAR GENERAL OF INDIA

(Central Authority for co-ordination & unifying the activities of the Chief Registrar of Births & Deaths)

2.CHIEF REGISTRAR OF BIRTHS AND DEATHS

(Chief Executive Authority in the State for implementing of Registration of Births and Deaths Act, 1969)

3.ADDITIONAL CHIEF REGISTRAR OF BIRTHS AND DEATHS

(Discharge the function of Chief Registrar under the superintendence of Chief Registrar as he may authorize to do)

4.DEPUTY CHIEF REGISTRAR OF BIRTHS AND DEATHS

(Discharge the function of Chief Registrar/Addl. Chief Registrar under the superintendence of Chief Registrar as he may be authorizes to do.

5. DISTRICT REGISTRAR

(For superintending the work of the Registration in the district and carrying into execution the provision of the Act, 1969 and orders of the Chief Registrar).

6.REGISTRAR
(For registering Births & Deaths occurring in the area under his jurisdiction)